How to fill out the I-9 form for employment in Kentucky?

The I-9 Form must be filled out by all employers and employees as part of the employment verification process. The I-9 form should be completed by both the employer and the employee, and then signed and dated by both parties.

For Kentucky employers, the I-9 form requires the employer to list the employee’s name, address, date of birth, social security number, and proof of identity and employment eligibility documents. The employee must then enter their name, address, date of birth, social security number, and present either an original or photocopy of one of the approved documents to verify their identity and employment eligibility. Documents that may be used to verify identity include a U.S. passport, green card, driver’s license, or other state-issued ID.

Once the I-9 form is complete, the employer must review and sign it in order to confirm that they have seen the employee’s documents and verified their identity. The employee should also sign and date the form to certify that they have provided accurate information. Both parties must keep a copy of the completed I-9 form for their records.

Where can I get an I-9 form in Kentucky for employment purposes?

You can download the I-9 form from the U.S. Citizenship and Immigration Services (USCIS) website at https://www.uscis.gov/i-9.

What documents are acceptable for I-9 verification in Kentucky?

Acceptable documents for I-9 verification in Kentucky include a U.S. passport or passport card, a permanent resident card, an unexpired foreign passport with an I-551 stamp, a state-issued driver’s license or identification card, and an Employment Authorization Document (Form I-766).

Is there a deadline for completing the I-9 form in Kentucky when starting a new job?

Yes, employers in Kentucky must complete and sign the Form I-9 for each newly-hired employee no later than the end of the employee’s first day of work for pay.

How often do I need to update the I-9 form for employment in Kentucky?

The I-9 form should be updated as soon as the employee’s work authorization or identity documents expire, or when the employer receives notification that there are changes to the employee’s eligibility, whichever comes first. Employers must also complete a new I-9 form for any employee who is rehired within three years of the date of the most recent I-9 form.

Are there local variations in I-9 document requirements in Kentucky?

Yes, there are local variations in I-9 document requirements in Kentucky. For example, some employers may require additional documentation beyond the documents listed on the I-9 form for specific positions, such as proof of military service or foreign student status. Moreover, employers may require proof of identity and/or proof of work authorization from job applicants under Kentucky state law. Finally, employers located in certain cities and counties in Kentucky may have additional requirements for I-9 documents.

Can I complete the I-9 form online in Kentucky for remote work?

No. Currently, employers are not allowed to accept an electronic or online version of the I-9 form for remote work in Kentucky. All employers in Kentucky are required to complete the I-9 form in person.

What is the penalty for not completing the I-9 form in Kentucky?

The employer may face civil penalties for not completing the I-9 form. The civil penalties range from $110-$1,100 per form for each I-9 that is not fully completed. Additionally, employers may face criminal penalties if they are found to have knowingly hired or recruited someone who does not have the legal right to work in the United States.

Is E-Verify mandatory for employers in Kentucky during the I-9 process?

No, E-Verify is not mandatory for employers in Kentucky during the I-9 process. Employers in Kentucky are required to complete the I-9 form and verify the identity and employment eligibility of all new hires, but the use of E-Verify is not a legal requirement.

How to correct errors on the I-9 form in Kentucky after submission?

Unfortunately, once the I-9 form has been submitted, it cannot be corrected. The employer should contact the local Kentucky office of the United States Citizenship and Immigration Services (USCIS) to request that the I-9 be returned so it can be corrected and resubmitted.

Are there I-9 workshops or training programs available in Kentucky?

Yes, there are I-9 workshops and training programs available in Kentucky. The Kentucky Chamber of Commerce offers I-9 training sessions and workshops throughout the year. Additionally, many universities, government organizations, and third-party vendors offer I-9 training programs and workshops in Kentucky.

Can I use a foreign passport for I-9 verification in Kentucky?

Yes, you can use a foreign passport for I-9 verification in Kentucky. Along with a foreign passport, you must also provide a document from the List of Acceptable Documents that establishes identity and employment authorization, such as an alien registration card.

How does the I-9 process work for temporary employees in Kentucky?

The I-9 process for temporary employees in Kentucky is the same as the process for all other employees in the United States. The employer must ensure that all new hires, including temporary employees, complete the I-9 form and provide acceptable documents to prove their identity and employment eligibility. The employer must review the documents, complete the I-9 form, and retain it in their records. They must also complete Section 2 of the form for any employee who is not a U.S. citizen or national by the end of their first day of work. The employer must also re-verify the employee’s work authorization if needed.

Is there a helpline for I-9-related questions in Kentucky?

Yes, the Kentucky Office of Employment and Training has a helpline for I-9 related questions. The number to call is 502-564-4700.

What to do if my work authorization expires in Kentucky and affects the I-9 form?

If your work authorization is expiring soon, you should contact the U.S. Citizenship and Immigration Services (USCIS) to discuss your options. Depending on your specific circumstances, you may be eligible to renew or extend your work authorization. If you are unable to renew or extend your work authorization, you will need to update the I-9 form with valid work authorization documents that you are currently eligible to use.

Are there I-9 compliance audits for businesses in Kentucky?

Yes, I-9 compliance audits for businesses in Kentucky are conducted by the U.S. Department of Homeland Security’s Immigration and Customs Enforcement (ICE) division. ICE performs these audits to ensure that employers are properly completing and maintaining their I-9 forms and that they are compliant with the requirements of the Immigration Reform and Control Act (IRCA).

How does the I-9 process work for remote employees in Kentucky?

The I-9 process for remote employees in Kentucky is the same as it is for all employees, regardless of location. All new employees must complete a Form I-9 within three business days of their start date. The employee must provide documents proving their identity and authorization to work in the United States. The employer must inspect the original documents, make copies, and retain them with the I-9 form. Employers may choose to use the online version of the I-9 form, but must still inspect original documents and retain copies. Additionally, employers in Kentucky must also complete Form IWH-3 (“Kentucky New Hire Reporting Form”) within ten days of hire.

Can I refuse to fill out the I-9 form in Kentucky for religious reasons?

No, you cannot refuse to fill out the I-9 form for religious reasons in Kentucky. The I-9 form is necessary for all employers to verify the identity and work eligibility of their employees. Refusal to complete the form could result in penalties or other legal action.

What is the role of the HR department in the I-9 process in Kentucky?

The role of the HR department in the I-9 process in Kentucky is to ensure that the appropriate documents are completed and submitted, verify that the documents provided are valid, and retain copies of completed I-9 forms for all employees. In addition, the HR department should also provide guidance to employers about their responsibilities, and help ensure compliance with all applicable federal and state laws and regulations.

How does the I-9 process work for seasonal workers in Kentucky?

The I-9 process for seasonal workers in Kentucky is the same as for all other employees in the United States. All employers must complete an I-9 form for each new employee, verifying their identity and eligibility to work in the United States. The employer must inspect documents provided by the employee that demonstrate their identity and authorization to work. The employee must provide a combination of documents from List A (which demonstrates both identity and work eligibility) or a combination of documents from List B (which demonstrates identity) and List C (which demonstrates work eligibility). The employer must keep a copy of the completed I-9 form on file for all current employees and for three years after an employee is no longer employed.