How to fill out the I-9 form for employment in Ohio?

1. Obtain the I-9 form. Employers must obtain a copy of the I-9 Form from the U.S. Citizenship and Immigration Services (USCIS) website or from a USCIS office.

2. Fill out the form. The employee must provide certain information to complete the I-9 form, such as name, date of birth, social security number, address, and more.

3. Provide documents. The employee must provide valid documents that verify their identity and employment eligibility. Acceptable documents include a driver’s license, Social Security card, passport, or birth certificate.

4. Sign the form. The employee must sign and date the I-9 form to certify that they have provided accurate information.

5. Employer’s review. The employer must review the documents to make sure that they are valid and accurately reflect the employee’s identity and employment eligibility.

6. Employer’s signature & date. Finally, the employer must sign and date the form to certify that they have reviewed and accepted the documents provided by the employee.

Where can I get an I-9 form in Ohio for employment purposes?

You can get an I-9 form in Ohio by downloading it from the U.S. Citizenship and Immigration Services (USCIS) website. The form is available for free and you can print it directly from the website.

What documents are acceptable for I-9 verification in Ohio?

Acceptable documents for I-9 verification in Ohio include:

• U.S. Passport or Passport Card
• Permanent Resident Card or Alien Registration Receipt Card (Form I-551)
• Foreign passport with a Temporary I-551 stamp or printed notation on a machine readable immigrant visa
• Employment Authorization Document that contains a photograph (Form I-766)
• U.S. driver’s license or state-issued ID card with a photograph
• U.S. Social Security card issued by the Social Security Administration (other than a card stating “not valid for employment purposes”)
• U.S. Birth Certificate
• U.S. Citizen ID Card (Form I-197)
• Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350)
• Native American Tribal Document
• Identification Card issued by a federal, state, or local government agency or entity with a photograph or other information such as name, date of birth, gender, height, eye color, and address

Is there a deadline for completing the I-9 form in Ohio when starting a new job?

Yes, employers in Ohio must complete the I-9 form within 3 business days of the employee’s start date.

How often do I need to update the I-9 form for employment in Ohio?

In Ohio, employers must update their I-9 forms within three business days of any employee’s start date. Additionally, employers must complete a reverification process for certain employees if the expiration of their work authorization documents is approaching.

Are there local variations in I-9 document requirements in Ohio?

Yes, local variations of I-9 document requirements in Ohio can occur. Each employer is responsible for understanding and complying with all applicable state and federal laws. Employers must ensure that individuals being hired are legally eligible to work in the United States. This means that employers may need to collect additional documents depending on the state or jurisdiction they are located in. For example, employers in Ohio may require employees to present an Ohio state driver’s license or state ID card when completing Form I-9.

Can I complete the I-9 form online in Ohio for remote work?

No, unfortunately the US Citizenship and Immigration Services (USCIS) does not allow employers to complete the I-9 form online for remote employees. A valid I-9 form must be completed by both the employer and the employee in person. The employee must present the required documents in person before the employer can complete and sign the form.

What is the penalty for not completing the I-9 form in Ohio?

Under federal law, employers may be fined up to $2,156 for each employee for whom an I-9 form was not completed properly, or if they are found to have knowingly hired or continued to employ an unauthorized worker. Penalties may be higher if there is a pattern or practice of violations.

Is E-Verify mandatory for employers in Ohio during the I-9 process?

No, E-Verify is not mandatory for employers in Ohio during the I-9 process.

How to correct errors on the I-9 form in Ohio after submission?

Unfortunately, errors on I-9 forms cannot be corrected after submission. The best course of action is to contact the Ohio Department of Job and Family Services to discuss the errors and determine if additional documentation is needed. The department may require you to submit a new I-9 form with the corrected information.

Are there I-9 workshops or training programs available in Ohio?

Yes, there are a variety of I-9 workshops and training programs available in Ohio. These include courses offered by the Society for Human Resource Management (SHRM) Ohio State Council, as well as online courses and resources from the U.S. Citizenship and Immigration Services (USCIS).

Can I use a foreign passport for I-9 verification in Ohio?

Yes, you can use a foreign passport for I-9 verification in Ohio. However, you must provide additional documentation, such as a Permanent Resident Card (Green Card), Employment Authorization Document (EAD), or an unexpired foreign passport with a valid I-94 admission stamp.

How does the I-9 process work for temporary employees in Ohio?

In Ohio, employers must complete an I-9 form for each new hire, including temporary employees. This form verifies the identity and work eligibility of each individual hired. The employer must ensure that the employee presents valid documentation of his or her identity and work eligibility. Acceptable documents include a driver’s license or state-issued ID, Social Security card, birth certificate, or other documents listed on the I-9 form. The employee must provide original documents, which the employer must review and make copies. The employer must then sign and date the I-9 form and retain it for a minimum of 3 years after the employee’s hire date or one year after their employment ends, whichever is later.

Is there a helpline for I-9-related questions in Ohio?

Yes, you can contact the Ohio Department of Labor, Office of Wage and Hour Division at (614) 644-2239. The helpline is staffed Monday through Friday from 8:00 am to 5:00 pm (EST).

What to do if my work authorization expires in Ohio and affects the I-9 form?

If your work authorization expires in Ohio and affects the I-9 form, you will need to update the I-9 form with a new work authorization. You should contact your employer and ask if they will need you to provide any additional documentation such as an updated I-766 Employment Authorization Document (EAD) or an updated Form I-797 Notice of Action showing the approval of an extension of your work authorization.

Are there I-9 compliance audits for businesses in Ohio?

Yes, businesses in Ohio are subject to I-9 compliance audits. The U.S. Department of Homeland Security’s Immigration and Customs Enforcement (ICE) division is responsible for auditing businesses to ensure that they are complying with the I-9 form requirements. Employers should be prepared for an audit and have their I-9 forms readily available.

How does the I-9 process work for remote employees in Ohio?

The I-9 process for remote employees in Ohio is the same as it is for other employees in the state. The employer must provide a completed I-9 form for each employee, which must be completed and signed by both the employee and the employer. The employee must present original documents that establish both their identity and employment eligibility, which must be examined by the employer. The employer must also complete and sign the form, certifying that they have examined the documents presented and that the employee is eligible to work in the United States.

Can I refuse to fill out the I-9 form in Ohio for religious reasons?

No. According to the U.S. Department of Justice, employers must require all new employees to complete the I-9 form regardless of religious beliefs. Refusing to fill out the form is a violation of federal law and could result in legal consequences.

What is the role of the HR department in the I-9 process in Ohio?

The HR department is responsible for ensuring that all employees have a valid I-9 form on file at the time of hire. The HR department must also review the documentation an employee provides to verify identity and employment eligibility, complete and sign the I-9 form, and retain a copy of the form in the employee’s personnel file. The HR department must also ensure that any changes to an employee’s I-9 are updated correctly, and that any expired documents are replaced with valid ones. Additionally, they must ensure compliance with other applicable requirements such as E-Verify.

How does the I-9 process work for seasonal workers in Ohio?

The I-9 process works the same for seasonal workers in Ohio as it does for any other employee in the United States. Upon hire, an employer must verify the identity and employment authorization of any new employee, including seasonal workers, by having them complete Form I-9. This form must be completed and signed by the employee and the employer on or before the employee’s first day of work. The form must be filled out accurately and completely, and the employer must also review the original documents presented by the employee that are used to verify identity and employment eligibility. To complete this step, employers must accept documents from List A, which establish both identity and employment eligibility, or a combination of documents from List B (proof of identity) and List C (proof of employment eligibility). The employer must then make copies of these documents to be kept in the employee’s personnel file and sign Form I-9 attesting to their review. All completed forms must be retained for three years after the date of hire or one year after the date of termination, whichever is later.