How to fill out the I-9 form for employment in Washington D.C.?

The I-9 form is the same across the United States, so the instructions for completing the form are the same in Washington D.C. as they are elsewhere.

1. The employer must first complete Section 1 of the I-9 form. This includes entering basic information about the employer (name, address, and contact information), and entering the employee’s name, address, date of birth, and other identifying information.

2. The employee must review and sign Section 1 of the I-9 form to certify that all information is accurate.

3. The employee must then present original documents that establish their identity and employment eligibility to the employer. Acceptable documents include U.S. passports, driver’s licenses, permanent resident cards, birth certificates, Social Security cards, and more. The employer must record the type of document used in the appropriate box on Section 2 of the I-9 form and also verify and record the document’s expiration date (if any).

4. Finally, the employer must review and sign Section 2 of the I-9 form to certify that they have examined the documents presented by the employee and that they appear to be genuine and to relate to the person presented them.

Where can I get an I-9 form in Washington D.C. for employment purposes?

You can get an I-9 form in Washington D.C. at the U.S. Citizenship and Immigration Services office located at 1040 Vermont Ave NW, Washington, DC 20530. You can also find the form online from the US Citizenship and Immigration Services website.

What documents are acceptable for I-9 verification in Washington D.C.?

In Washington D.C., acceptable documents for I-9 verification include:

1. A U.S. Passport or U.S. Passport Card;
2. Permanent Resident Card or Alien Registration Receipt Card (Form I-551);
3. Foreign passport with a Temporary I-551 stamp or Temporary I-551 printed notation on a machine-readable immigrant visa;
4. Employment Authorization Document that contains a photograph (Form I-766);
5. Certificate of U.S. Citizenship (Form N-560 or N-561);
6. Certificate of Naturalization (Form N-550 or N-570);
7. A driver’s license or ID card issued by a state or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address; and
8. An Identification Card issued by the federal, state or local government containing a photograph (as described in 6 above).

Is there a deadline for completing the I-9 form in Washington D.C. when starting a new job?

Yes, employers are required to complete the I-9 form for new hires no later than the first day of employment.

How often do I need to update the I-9 form for employment in Washington D.C.?

Employers in Washington D.C. should update their I-9 form for each new hire. Additionally, employers are required to re-verify an employee’s eligibility to work in the United States at least once every 3 years, or if the employee’s work authorization has expired.

Are there local variations in I-9 document requirements in Washington D.C.?

Yes, there are local variations in I-9 document requirements in Washington D.C. The Washington D.C. Department of Employment Services enforces the local variations along with the federal government’s I-9 requirements. For example, local employers may need to provide additional documents for employees in certain areas to establish both identity and work authorization. Employers should be aware of these additional requirements and ensure that they are following all applicable laws.

Can I complete the I-9 form online in Washington D.C. for remote work?

No, online I-9 completion is not yet available in Washington D.C. As of 2021, the only state that offers online I-9 completion is Virginia. All other states, including Washington D.C., still require paper I-9 forms to be completed in-person or through a third-party vendor like Homebase.

What is the penalty for not completing the I-9 form in Washington D.C.?

The penalty for not completing the I-9 form in Washington D.C. varies depending on the specific circumstances. Generally, employers may be subject to civil penalties ranging from $110 to $1,100 for each employee not properly documented on the I-9 form, and may be subject to criminal sanctions in cases where there is a pattern or practice of violations.

Is E-Verify mandatory for employers in Washington D.C. during the I-9 process?

No. E-Verify is not mandatory for employers in Washington D.C. during the I-9 process. The federal government does not require employers in Washington D.C. to use the E-Verify system to verify the identity and work eligibility of new employees.

How to correct errors on the I-9 form in Washington D.C. after submission?

The process for correcting errors on an I-9 form in Washington D.C. after submission is as follows:

1. Contact the employer who processed the I-9 form to notify them of the error.

2. The employer must provide the employee with a corrected I-9 form with the changes made.

3. The employee must verify the corrections to the form and sign the form indicating that he/she has reviewed and verified the corrections.

4. The employer must retain the corrected I-9 form in their records.

Are there I-9 workshops or training programs available in Washington D.C.?

Yes, there are a number of I-9 workshops and training programs available in Washington D.C. Some of these include the U.S. Chamber of Commerce, the National Immigration Law Center, and the National Employment Law Institute. These organizations often provide in-person and/or online I-9 training courses for employers and HR professionals. Additionally, many local employment law attorneys offer I-9 compliance training.

Can I use a foreign passport for I-9 verification in Washington D.C.?

No, foreign passports cannot be used for I-9 verification in Washington D.C. or any other U.S. state. The proper documentation for I-9 verification must include an unexpired U.S. passport or other valid documentation proving the individual’s identity and work authorization.

How does the I-9 process work for temporary employees in Washington D.C.?

The I-9 process for temporary employees in Washington D.C. requires employers to have new employees complete the I-9 Employment Eligibility Verification form within three business days of start date. The employer must examine documents that establish the employee’s identity and authorization to work in the U.S. The employer must also retain a copy of the I-9 form and the supporting documentation for their records. The employee must present original documents, such as a social security card or passport, to prove their work authorization. The employer must ensure that the documents presented match the information provided on the I-9 form and that they are not expired.

Is there a helpline for I-9-related questions in Washington D.C.?

Yes, the US Citizenship and Immigration Services (USCIS) has a toll-free helpline for I-9 related questions in Washington D.C. The number is 1-800-375-5283.

What to do if my work authorization expires in Washington D.C. and affects the I-9 form?

If your work authorization has expired in Washington D.C. and affects the I-9 form, the first step is to contact U.S. Citizenship and Immigration Services (USCIS) to determine if you are eligible to renew your work authorization. Depending on your status, you may be able to apply for an extension or renewal of your work authorization. If you are not eligible, you should speak to an immigration attorney who can provide advice on your next steps.

Are there I-9 compliance audits for businesses in Washington D.C.?

Yes, businesses in Washington D.C. are subject to I-9 compliance audits by the U.S. Department of Homeland Security’s Immigration and Customs Enforcement (ICE) division. ICE performs both Form I-9 audits and I-9 document reviews to ensure businesses are in compliance with federal employment regulations.

How does the I-9 process work for remote employees in Washington D.C.?

The I-9 process for remote employees in Washington D.C. is very similar to the process for in-person employees. The employer must still complete Form I-9, Employment Eligibility Verification, for each employee hired at their Washington D.C. location, even if the employee works remotely. The employer must review the documentation provided by the employee and complete Section 2 of the form within three business days of the employee’s start date.

The employee must provide documents that establish identity and employment authorization within three business days of starting work. However, if the employer is unable to inspect the documents in person, they must provide the employee with a list of acceptable documents and allow the employee to send copies of the documents via mail, fax, or e-mail to complete Section 2.

The employer must also maintain a copy of Section 2 for three years after hiring or one year after termination, whichever is later. In addition, employers must be aware that they may be subject to certain penalties for failing to properly complete Form I-9 or verify an employee’s identity and eligibility to work in the United States.

Can I refuse to fill out the I-9 form in Washington D.C. for religious reasons?

No, you cannot refuse to fill out the I-9 form in Washington D.C. for religious reasons. The I-9 form is a legal document that must be filled out by all employees in order to verify their identity and authorization to work in the United States. Refusing to fill out the form could result in civil penalties and possibly criminal charges.

What is the role of the HR department in the I-9 process in Washington D.C.?

The role of the HR department in the I-9 process in Washington D.C. is to ensure that all employers are in compliance with the laws of the District of Columbia by verifying the identity and work authorization of all employees. The HR department is responsible for ensuring that all required documents are provided and that they are reviewed and maintained according to the Department of Homeland Security’s I-9 regulations. Additionally, the HR department must keep records of all I-9s for a minimum of 3 years from completion, or one year after the employee is no longer employed by the company.

How does the I-9 process work for seasonal workers in Washington D.C.?

For seasonal workers in Washington D.C., the I-9 process works in the same way as for all other types of employees. The employer must complete and retain Form I-9 (Employment Eligibility Verification) for each individual employee hired after November 6, 1986. The employee and employer should complete Section 1 of Form I-9 on or before the employee’s first day of employment. The employee must provide the employer with documents that prove identity and authorization to work in the United States. The employer must examine the documents, determine their viability, and record the document information on Section 2 of Form I-9. The employer has 3 days from the date of hire to complete Section 2, unless the employee is hired for less than 3 days, in which case the employer must complete Section 2 on or before the first day of employment.